EEO Statement

Robinson & Cole LLP is an equal opportunity employer and will provide equal opportunity to qualified applicants regardless of race, color, religion, national origin, age, gender, gender identity or expression, marital status, sexual orientation, ancestry, physical or mental disability, veteran status or any other legally protected class in accordance with all applicable laws.

Careers for Staff

At Robinson+Cole, our top-notch team of administrative professionals deliver high quality services across a variety of disciplines including: finance, operations, information technology, business development, paralegal, and legal administrative assistant support services. Our professional staff play an integral role in the overall success of our firm and our ability to meet the needs of our clients. Our culture is one of professionalism, teamwork, and collegiality, where creativity and strategic thinking are valued. We welcome the opportunity to tell you more about our firm. 

Current Needs

Electronic Billing Specialist - Hartford, CT

Robinson & Cole LLP, an AmLaw 200 firm, is seeking an Electronic Billing Specialist in its Hartford office. 

Under the supervision of the Billing & Accounts Receivable Manager, and following prescribed department, office and firm procedures, the Electronic Billing Specialist is responsible for the electronic preparation of monthly pre-bills, maintaining the billing filing system, monitoring the e-billing process, creating, uploading and monitoring electronic bills through payment, and ensuring that special billing arrangements are carried out.  The Electronic Billing Specialist is expected to perform all responsibilities with a commitment to providing superior service to the firm’s clients, attorneys, and staff, while maintaining an atmosphere of teamwork and continuous improvement.

Responsibilities:

  • Prepares and processes monthly prebills/bills in accordance with the guidelines of the Firm and the various requirements/guidelines of our clients in conjunction with any special agreements that may exist for a particular client.
  • Reviews prebills to verify that they are accurate and complete, including but not limited to the review of rates and time descriptions.
  • Tracks the return of prebills and follows-up with the appropriate LAA for missing prebills to ensure accuracy of WIP.
  • Edits prebill as appropriate in Aderant, PreBill Viewer, or similar CMS software.
  • Invoices matters to the specification of each attorney while adhering to client billing guidelines.
  • Electronically bills or delivers invoices as outlined by delivery mode.
  • Enters additional documents requested by client, such as invoice summaries, excel spreadsheets, formula charts and budgets.
  • Addresses rejection issues on all electronic invoices by closely working with Attorneys for resubmissions on appeals, budget changes, timekeeper additions, as well as rate issues.
  • Assists with Matter Maintenance and New Matter Intake as needed to ensure e-billing needs are preemptively met.

Qualifications:

  • Two- or four-year college degree preferred, with specialization in law firm accounting or finance highly preferred
  • Minimum of three to five years of experience in some combination of billing, accounting, credit and administration
  • Proficiency in the MS suite of products
  • Experience with Aderant or a similar CMS software is a plus
  • Prior electronic billing experience with E-Billing Hub, E-Bill Vendor sites

For consideration, please send resume, cover letter, and salary requirements to:

Human Resources

Robinson & Cole LLP

280 Trumbull Street

Hartford, CT 06103

Email: AdminHR@rc.com

Robinson & Cole LLP is an equal opportunity employer and will provide equal opportunity to qualified applicants regardless of race, color, religion, national origin, age, gender, gender identity or expression, marital status, sexual orientation, ancestry, physical or mental disability, veteran status or any other legally protected class in accordance with all applicable laws.  Robinson & Cole LLP offers a competitive compensation package which includes medical, dental, paid vacation, paid sick days, a 401K plan and a variety of other benefits.

Legal Administrative Assistant - Providence, RI

Robinson & Cole LLP, an AmLaw 200 firm, is seeking a full-time highly skilled Legal Administrative Assistant to support our Providence practice.

This position will collaborate with various internal departments to open, close and reactivate matters, generate inquiries and reports, track and enter time, prepare client bills and respond to client billing inquiries, and complete submissions for expense reimbursements and check requests. Additional responsibilities include managing and organizing the attorney’s practice: calendar management, scheduling meetings and making travel arrangements, preparing correspondence, providing reception services for the Providence office, processing facilities requests, ordering supplies and completing special projects as assigned.

Experience required but not limited to:

Three years of legal administrative experience

Proficiency in MS Word, Power Point and Excel, iManage, Aderant as well as contact management software; iTimekeep experience a plus

Experience with federal, RI and MA state court e-filing, public utilities filing experience a plus

Complex billing and time entry

Advanced skills in document editing and production

Ability to maintain composure and professionalism during competing deadlines

Ability to function independently in a fast-paced environment

Qualifications:

Bachelor’s degree and/or paralegal certificate a plus

For consideration, please send resume and cover letter, including salary expectations, to:

Human Resources Manager

Robinson & Cole LLP

280 Trumbull Street

Hartford, CT 06103

Fax: (860) 541-4929

E-mail: adminhr@rc.com

Robinson & Cole LLP is an equal opportunity employer and will provide equal opportunity to qualified applicants regardless of race, color, religion, national origin, age, gender, gender identity or expression, marital status, sexual orientation, ancestry, physical or mental disability, veteran status or any other legally protected class in accordance with all applicable laws.  Robinson & Cole LLP offers a competitive compensation package which includes medical, dental, paid vacation, paid sick days, a 401K plan and a variety of other benefits.

Energy Analyst - Hartford, CT

Robinson & Cole LLP, an AmLaw 200 firm, is seeking an Energy Analyst for its Environmental, Energy and Telecommunications practice in its Hartford office. 

The Energy Analyst is expected to have substantive expertise and procedural knowledge to assist attorneys in researching state public utility commission, Federal Energy Regulatory Commission and state energy policy agency filings, dockets and proceedings and preparing in-depth analyses and status reports regarding retail energy, electric and natural gas proceedings, initiatives, and policy matters. Additional skills in document management desired as responsibilities may include assisting with document collection, management and production in administrative proceedings and litigation.

This position covers a broad range of tasks related to state level energy and utility regulatory matters and requires the analytical, writing, and interpersonal skills necessary to work as part of a team on complex projects. Candidates will interact with clients, public officials, lawyers, and consultants.  Applicants should have a Bachelor’s Degree and a minimum of 3 years of experience in the energy industry preferably in the retail energy field.  The position may require travel by car within the state and region, a driver’s license and access to a car are also required.

Click here to apply, please include a resume, cover letter with salary requirements, college transcript, and writing sample.

Commercial Real Estate Paralegal - New York, NY

The New York office of Robinson & Cole LLP, an AmLaw 200 firm, is seeking a full-time Paralegal to join our Real Estate team. Ideal candidates will have a minimum of 5 years of commercial real estate experience assisting attorneys in all aspects of transactional management, document revisions, closing preparation, due diligence review, title insurance company coordination, preparing transaction binders and drafting routine correspondence. Familiarity with commercial mortgage lending and Corporate State filing is preferred. Experience with Fannie Mae and Freddie Mac transactions is helpful.  Excellent verbal and written communication skills are required.

Requirements

Bachelor’s degree and prior commercial real estate experience required.  Paralegal certificate preferred. New York Notary strongly preferred.  Candidate must be detail oriented, proficient with Microsoft Office, including Excel, and be highly motivated with strong organizational skills and the ability to prioritize tasks. Must take initiative, anticipate needs and follow specific detailed procedures. Flexibility for overtime is a must.

Click here to apply, please include a resume, cover letter with salary requirements, and college transcript.

Managing Clerk - New York, NY

The New York office of Robinson & Cole LLP, an Am Law 200 firm, seeks an experienced Managing Clerk. The Managing Clerk will be responsible for calendaring court filings and e-filing in both state and federal courts. The Managing Clerk will have advanced knowledge of Federal Rules of Civil Procedure (FRCP), Federal Rules of Bankruptcy Procedure (FRBP), Federal Rules of Appellate Procedure (FRAP), and State Civil Practice Law and Rules (CVPR).

The Managing Clerk also:

  • Calendars state court deadlines;
  • Reviews and distributes appellate opinions;
  • Answers high-level procedural questions;
  • Distributes new court procedures and rules;
  • Manages service requests, document retrievals, and conventional filings of court documents with various vendors;
  • Assists litigation attorneys and staff with procedural research assignments and reviews and edits document formats for procedural compliance; and
  • Conducts docket research on various systems as required (i.e. Westlaw, PACER, etc.).

Requirements:

  • Bachelor’s degree or equivalent combination of education and/or experience
  • Minimum of 5 years in the Managing Attorney Office (“MAO”) or in-house legal experience
  • Excellent verbal and written communication skills
  • Excellent legal research skills and ability to understand and analyze issues, develop alternatives, and implement solutions

For consideration email resume and a cover letter with salary requirements to:         

Human Resources Manager
Robinson & Cole LLP
280 Trumbull Street
Hartford, CT 06103
E-Mail: adminhr@rc.com
Fax: (860) 541-4929

Robinson & Cole LLP is an equal opportunity employer and will provide equal opportunity to qualified applicants regardless of race, color, religion, national origin, age, gender, gender identity or expression, marital status, sexual orientation, ancestry, physical or mental disability, veteran status or any other legally protected class in accordance with all applicable laws.  Robinson & Cole LLP offers a competitive compensation package which includes medical, dental, paid vacation, paid sick days, a 401K plan and a variety of other benefits.

Business Development & Marketing Manager - Hartford, CT

The Hartford office of Robinson & Cole LLP, an Am Law 200 firm, seeks an experienced Business Development and Marketing Manager with law firm experience. The BD&M Manager will work closely with the Chief Marketing Officer and Sr. Business Development Manager and be assigned to practice groups and/or offices to support and advise attorneys and practice group leaders on business plan development, growth initiatives, RFPs/LSPs and drafting/developing marketing materials. The manager is responsible for identifying and driving execution of client development activities and, as needed, providing on-the-ground support for office-specific marketing initiatives and for attorneys based within the assigned geography.

The manager also:

  • Plans, develops, and executes projects and programs that support a practice group’s business plan and tracks/reports status and success;
  • Manages production of pitch packets, proposals, PowerPoint presentations, and RFP responses for the practice group;
  • Coordinates responses to all client requests and interfaces with other firm departments as appropriate;
  • Ensures content and messaging including website, blogs, lawyer bios, membership/directory listings and designed collateral is consistent and up to date;
  • Collaborates with other members of the business development & marketing team to ensure consistent messaging of practice group strengths in all written materials;
  • Oversee and manage execution of practice group sponsorships, client presentations and seminars, client dinners and other events related to the promotion of the practice group; and
  • Manage submissions for practice-specific awards, recognitions and surveys (e.g. Chambers), and other PR-related initiatives to further the awareness and positioning of the firm's practices and lawyers.

Requirements:

  • Minimum of 5-7 years of tactical and strategic business development and marketing experience in a legal, consulting, or comparable professional services firm
  • Bachelor’s degree in marketing, communication, journalism or related field; an equivalent combination of education and experience will be considered
  • Strong analytical and problem-solving skills and attention to detail
  • Excellent verbal and written communication skills
  • Proficiency in Word, Excel, and PowerPoint, and familiarity with research and client/contact databases
  • Law firm experience strongly desired

For consideration email resume, writing sample, and a cover letter with salary requirements to:         

Human Resources Manager
Robinson & Cole LLP
280 Trumbull Street
Hartford, CT 06103
E-Mail: adminhr@rc.com
Fax: (860) 541-4929

Robinson & Cole LLP is an equal opportunity employer and will provide equal opportunity to qualified applicants regardless of race, color, religion, national origin, age, gender, gender identity or expression, marital status, sexual orientation, ancestry, physical or mental disability, veteran status or any other legally protected class in accordance with all applicable laws.  Robinson & Cole LLP offers a competitive compensation package which includes medical, dental, paid vacation, paid sick days, a 401K plan and a variety of other benefits.

Commercial Real Estate Paralegal - Boston, MA

The Boston office of Robinson & Cole LLP, an Am Law 200 firm, is seeking a full-time Paralegal to join our commercial real estate team.  Ideal candidates will have at least five years of commercial real estate experience assisting attorneys in all aspects of transaction management, including document review, closing preparation, due diligence review, escrow coordination, preparing transaction binders and drafting correspondence and corporate documents. The candidate should have familiarity with all aspects of commercial mortgage lending and finance transactions. Excellent verbal and written communication skills are required, as are the abilities to draft settlement statements, and to review title commitments, survey, title insurance policies and endorsements.

Requirements

Bachelor’s degree and prior real estate experience required.  Paralegal certificate preferred. Massachusetts Notary preferred.  Candidate must be detail oriented, proficient with Microsoft Office, including Excel, and be highly motivated with strong organizational skills and the ability to prioritize tasks. Must take initiative, anticipate needs and follow specific detailed procedures. Flexibility for overtime is a must.

Click here to apply, please include a resume, a cover letter with salary requirements, and college transcript.

 

If we call you for an interview, you will be required to complete an application for employment. If you prefer, you can print an application and bring it with you to your interview. To download and print the application, choose one of the following:

Application for Employment

Application for Employment - MA Applicants Only