EEO Statement

Robinson & Cole LLP is an equal opportunity employer and will provide equal opportunity to qualified applicants regardless of race, color, religion, national origin, age, gender, gender identity or expression, marital status, sexual orientation, ancestry, physical or mental disability, veteran status or any other legally protected class in accordance with all applicable laws.

Careers for Staff

At Robinson+Cole, our top-notch team of administrative professionals deliver high quality services across a variety of disciplines including: finance, operations, information technology, business development, paralegal, and legal administrative assistant support services. Our professional staff play an integral role in the overall success of our firm and our ability to meet the needs of our clients. Our culture is one of professionalism, teamwork, and collegiality, where creativity and strategic thinking are valued. We welcome the opportunity to tell you more about our firm. 

Current Needs

Support Analyst - Hartford, CT

The Hartford office of Robinson & Cole LLP, an AmLaw 200 firm, is seeking a full-time Support Analyst to work in our Information Technology Department.   

This position will be responsible for the operational and technical remote and desk-side support of office technology to ensure uninterrupted service to end users with a focus on customer service and continuous improvement.

The support responsibilities of this position may include varying levels of accountability in the following areas: Help Desk support, network maintenance, installation and upgrades, and the implementation of new software programs and operating systems. Specific duties include but are not limited to participating in On Call after-hours coverage rotation; recording, managing, and tracking incident and request resolutions, using the appropriate database/software; configuring and deploying workstations, laptops, and mobile devices in compliance with the Services Department standards; implementing new application programs and operating systems, ensuring consistency with established protocols; and supporting multimedia presentations, meetings, and video conferencing systems.

Qualified candidates will have the following:

  • Associates degree or equivalent experience in a related field
  • Minimum of five years of experience in an IT support services role
  • CompTIA, ITIL, and MS certifications are preferred
  • Must be amenable to travel to support office moves, provide coverage, and/or implement new technology
  • Must be proficient with all MS Operating Systems, MS Office Suite, MS O365 services, PC hardware, LAN architecture (TCP/IP protocol), remote support systems, anti-virus/malware software, printers/multi-function devices, and cellular devices
  • Working knowledge of Active Directory, PC imaging, software deployment systems (SCCM, Prism), WAN architecture, and Unified Communications

For consideration, please send resume and cover letter, including salary expectations, to:

Human Resources

E-mail: adminhr@rc.com

Payroll Administrator - Hartford, CT

The Hartford office of Robinson & Cole LLP, an AmLaw 200 firm, is seeking a full-time Payroll Administrator to work in our Finance Department.   

This position will be responsible for processing and ensuring the accuracy of payroll for hourly and salaried payrolls and draws and distributions for partners. Duties include, but are not limited to, review time from ADP Time and Attendance for accuracy/completeness, follow up with employees/managers for incomplete or questionable entries; import time to payroll and reconcile; work with Benefits Manager to ensure proper deductions are taken timely, including retro and calculations for terminating employees; ensure employees do not exceed limits for items such as Dependent Care, Flexible Spending Accounts, Health Savings Accounts; handle annual items such as W-2s, open enrollment rate and plan changes, ACA reporting; keep employee tax records up-to-date; ensure proper state and local taxes are deducted/paid; and provide payroll-related reports and information for insurance renewals, workers’ compensation and pension audits, budgeting, etc.

Qualified candidates will have the following:

  • Bachelor’s degree preferred
  • 5+ years relevant experience
  • Intermediate level Excel required
  • Experience in a professional services firms is strongly preferred
  • Experience with ADP strongly preferred

For consideration, please send resume and cover letter, including salary expectations, to:

Human Resources

E-mail: adminhr@rc.com

Outside Counsel Guidelines Coordinator - Hartford, CT

The Hartford office of Robinson & Cole LLP, an AmLaw 200 firm, is seeking a full-time Outside Counsel Guidelines Coordinator to work in our Information Governance & Business Intake Department.   

Under the direction of the Director of Information Governance and Business Intake (“the Director”), the Outside Counsel Guidelines Coordinator is primarily responsible for coordinating firm-wide activities related to Client Outside Counsel Guidelines and other client commitments. This position will act as the subject matter expert related to OCGs and ensure the firms central repository, presently Intapp Terms, is complete and up to date.

Duties include, but are not limited to:

  • Assist Director of Information Governance & Business Intake with circulating authoritative OCGs to matter teams and affected administrative teams
  • Responsible for OCG lifecycle management and firm compliance with OCG Policy
  • Work closely with client intake team, information technology team, and marketing team to ensure all OCGs are managed centrally
  • Add, track and maintain engagement letters and client issued guidelines in centralized repository
  • Perform review of client-issued guidelines, identify and tag relevant provisions for firm subject matter experts and General Counsel using software solution
  • Coordinate with billing attorney to track client responses and authoritative copy of OCGs
  • Ensure authoritative copy of OCGs are captured in centralized repository and periodic reminders are sent to matter teams regarding compliance with OCGs
  • Administer OCG software solution; maintain and update configurations as needed

Qualified candidates will have the following:

  • Minimum of 3-5 years of experience
  • Prior conflicts of interest experience in a law firm preferred
  • Intapp Suite including Intapp Terms a plus
  • Bachelor’s degree or equivalent combination of education and/or experience. JD a plus but not required.
  • Excellent written communication skills and the ability to draft and execute complex communications including policies and procedures, instructional documents
  • Superior interpersonal skills, including strong oral communication skills and the ability to communicate detailed legal information to personnel at all levels
  • Strong organizational skills and attention to detail
  • Ability to manage multiple priorities and adjust to changing priorities in a professional manner
  • Strong research skills, including via internet, databases, and other sources
  • Strong service orientation and an ability to establish and maintain effective working relationships with all levels of firm personnel

For consideration, please send resume and cover letter, including salary expectations, to:

Human Resources

E-mail: adminhr@rc.com

Legal Administrative Assistant – Hartford, CT 

The Hartford office of Robinson & Cole LLP, an AmLaw 200 firm, is seeking a full-time highly skilled Legal Administrative Assistant to support our Public Finance practice group.   

This position will collaborate with various internal departments to open, close and reactivate matters, generate inquiries and reports, track and enter time, prepare client bills and respond to client billing inquiries, and complete submissions for expense reimbursements and check requests. Additional responsibilities include managing and organizing the attorney’s practice, including calendar management, scheduling travel arrangements, preparing correspondence and completing special projects as assigned.

Qualified candidates will have the following:

  • Minimum of 4 years of legal administrative experience
  • Proficiency in MS Word, Power Point and Excel and iManage for document creation and storage
  • Experience with complex billing and time entry and programs for same
  • Proficiency with contact management and programs for same
  • Strong document production skills including redlining
  • Ability to function independently in a fast-paced environment

For consideration, please send resume and cover letter, including salary expectations, to:

Human Resources

E-mail: adminhr@rc.com

 

Accounts Receivable Clerk – Hartford, CT 

The Hartford office of Robinson & Cole LLP, an AmLaw 200 firm, is seeking a full-time Accounts Receivable Clerk to work in our Finance Department.   

This position will be responsible for various accounts receivable transactions such as    processing credit card payments/transactions through Pay-Trace/Credit Card Vendor, verifying and recording all forms of payment (receipts) in Financial System, verifying all ACH and wire data to ensure accurate posting, applying/unapplying payments as requested by attorney and/or billing department when corrections are needed, completing vendor forms/ACH forms, creating new client profiles for E-Payables payment set-up, and ensuring spreadsheets and documents are revised and updated as necessary, as well as other assigned duties/tasks.

Qualified candidates will have the following:

  • 3-5 years of experience in cash applications in a service industry
  • Proficiency in Excel
  • Ability to perform at high levels in a fast-paced, ever-changing, work environment and successfully adapt to changing priorities and work demands
  • Experience with Aderant, Expert Collection a plus.

Associate degree preferred.

For consideration, please send resume and cover letter, including salary expectations, to:

Human Resources

E-mail: adminhr@rc.com

 

Training and Development Specialist – Hartford, CT

The Hartford office of Robinson & Cole LLP, an AmLaw 200 firm, is seeking a full-time Training and Development Specialist to work in our IT Department.   

This position is responsible for internal training programs for the firm’s lawyers and staff and works collaboratively with the IT Department, Professional Development Committee, Department Managers and Section & Practice Group leadership to align training initiatives with firm goals. Some of the duties include assisting with coordinating internal presentations by collaborating with trainers/presenters/subject matter experts on developing content; sending out appropriate materials and setting up appropriate facilities as necessary; maintaining viLMS, the firm’s internal Learning Management System, including the input and maintenance of course information, monitoring registrations, running needed reports and issuing certificates of completion, delivering onboarding and general user software training to staff and attorneys both in-person and remotely; and assisting with the creation of training programs and materials for end users, including handouts, learning videos, evaluations, and other appropriate resources.

Qualified candidates will have the following:

  • A minimum of 2-4 years of training or instructional design experience as well as proficiency and training experience in Microsoft Office applications
  • Experience with e-Learning creation, document management system (iManage / Matter Centricity), InterAction or similar CRM system, and Aderant or similar billing and timekeeping software is highly preferred
  • Ability to travel is required
  • Prior experience in the legal-industry is preferred
  • Bachelor's degree highly preferred

For consideration, please send resume and cover letter, including salary expectations, to:

Human Resources

E-mail: adminhr@rc.com

 

Electronic Billing & Rates Specialist – Hartford, CT

Robinson & Cole LLP, an AmLaw 200 firm, is seeking an Electronic Billing Specialist in its Hartford office. 

Under the supervision of the Billing & Accounts Receivable Manager, and following prescribed department, office and firm procedures, the Electronic Billing Specialist is responsible for the electronic preparation of monthly pre-bills, maintaining the billing filing system, monitoring the e-billing process, creating, uploading and monitoring electronic bills through payment, and ensuring that special billing arrangements are carried out.  The Electronic Billing Specialist is expected to perform all responsibilities with a commitment to providing superior service to the firm’s clients, attorneys, and staff, while maintaining an atmosphere of teamwork and continuous improvement.

Responsibilities:

  • Prepares and processes monthly prebills/bills in accordance with the guidelines of the Firm and the various requirements/guidelines of our clients in conjunction with any special agreements that may exist for a particular client.
  • Reviews prebills to verify that they are accurate and complete, including but not limited to the review of rates and time narratives.
  • Tracks the return of prebills and follows-up with the appropriate LAA for missing prebills to ensure accuracy of WIP.
  • Edits prebill as appropriate in Aderant, PreBill Viewer, or similar CMS software.
  • Invoices matters to the specification of each attorney while adhering to client billing guidelines.
  • Electronically bills or delivers invoices as outlined by delivery mode.
  • Enters additional documents requested by client, such as invoice summaries, excel spreadsheets, formula charts and budgets.
  • Addresses rejection issues on all electronic invoices by closely working with Attorneys for resubmissions on appeals, budget changes, timekeeper additions, as well as rate issues.
  • Assists with Matter Maintenance and New Matter Intake as needed to ensure e-billing needs are preemptively met.

Qualifications:

  • Two or four year college degree preferred, with specialization in law firm accounting or finance highly preferred
  • Minimum of three to five years of experience in some combination of billing, accounting, credit and administration
  • Proficiency in the MS suite of products
  • Experience with Aderant or a similar CMS software is a plus
  • Prior electronic billing experience with E-Billing Hub, E-Bill Vendor sites

 For consideration, please send resume and cover letter to: 

Human Resources

Email: AdminHR@rc.com

 

Immigration Coordinator – Hartford, CT

The Hartford office of Robinson & Cole LLP, an Am Law 200 firm, seeks an experienced full-time Immigration Coordinator with a minimum of four years of immigration experience to join our immigration group. The position includes:

  • Maintaining INSZoom database (revising templates, entering and updating data for I-94s/visas/new passports/PERMs)
  • Providing client access
  • Scheduling reminders
  • Monitoring expiration dates
  • Reviewing questionnaires
  • Monitoring and updating case steps
  • Closing files          

Must have working knowledge of visa processes and USCIS procedures. Excellent verbal and written communication skills required. Candidate must be highly motivated with strong organizational skills (with emphasis on detail) and the ability to prioritize tasks and work under pressure in a fast-paced environment.  Flexibility for overtime is required.  For consideration email resume and a cover letter with salary requirements to:  

Human Resources Manager
E-Mail: adminhr@rc.com

 

Accounting Assistant – Hartford, CT

The Hartford office of Robinson & Cole LLP, an AmLaw 200 firm, is seeking a full-time Accounting Assistant to work in our Finance Department.   

This entry-level position will be responsible for providing support to the overall Accounting Department through tasks such as daily check requests; daily department mail distribution; AP Filing (AP and Reimbursements); Accounts Payable Pay-run invoice/check matching, image re-scanning; Vendor W9 Maintenance (including related vendor edits, and scanning); Petty Cash transactions; as well as other assigned duties/tasks.

Qualified candidates will have the following:

  • Associates degree or equivalent in accounting preferred
  • Proficiency in Excel
  • Attention to detail and accuracy required
  • Excellent oral and written communication skills.

For consideration, please send resume and cover letter, including salary expectations, to:

Human Resources

E-mail: adminhr@rc.com

 

EOE/AA

 

Robinson & Cole LLP is an equal opportunity employer and will provide equal opportunity to qualified applicants regardless of race, color, religion, national origin, age, gender, gender identity or expression, marital status, sexual orientation, ancestry, physical or mental disability, veteran status or any other legally protected class in accordance with all applicable laws. Robinson & Cole LLP offers a competitive compensation package which includes medical, dental, paid vacation, paid sick days, a 401K plan and a variety of other benefits.

 

If we call you for an interview, you will be required to complete an application for employment. If you prefer, you can print an application and bring it with you to your interview. To download and print the application, choose one of the following:

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