EEO Statement

Robinson & Cole LLP is an equal opportunity employer and will provide equal opportunity to qualified applicants regardless of race, color, religion, national origin, age, gender, gender identity or expression, marital status, sexual orientation, ancestry, physical or mental disability, veteran status or any other legally protected class in accordance with all applicable laws.

Careers for Staff

Robinson+Cole employs many nonlawyer professionals in a variety of areas. These professionals include legal secretaries as well as environmental and land use analysts. In addition, we employ many paralegals in the practice areas of estate planning and probate, business law, immigration, intellectual property, labor and employment, litigation, public finance, and real estate law. 

Legal Administrative Assistant - Hartford

Position Summary

The Labor and Employment LAA provides substantive legal support to labor, employment, and benefits Attorneys, with focus on litigation support, affirmative action reports and the preparation of investigative reports.   Litigation experience is preferred.  

Duties/Responsibilities

  • Assist with preparation of complex legal documents, discovery, deadline management, and other tasks related to the Labor, Employment, and Benefits practice areas.
  • Ensure case organizational protocols are followed.
  • Partner with case teams and other colleagues to address client needs.
  • Conduct cite checks on both federal and state court filings, including substantive proofreading and editorial content review.
  • Conduct calendaring and docketing including maintaining an active and accurate secondary calendar for case teams.
  • Provide motion and deposition support including preparation of template documents, deposition notices, subpoenas, and declarations. Will also manage transcript databases, exhibits, witness interviews, and filings.
  • Assist with discovery
  • Coordinate and provide key support on appellate filings including preparation of appendices and management of final document submissions.
  • Actively participate in firm-sponsored trainings and strive to apply learned principles in ongoing work.
  • Timekeeping
  • Client Billing
  • Copying/Printing/Binding/Mailing
  • Conference Call Calendaring
  • Signature Pages
  • Various document support (non-substantive formatting and redacting)
  • Track Changes/Document Comparisons
  • Filing Documents and Emails in iManage
  • Other duties as assigned.

Position Competencies

Oral and Written Communication - Expresses ideas in a clear in concise manner, both orally and in writing.

Planning - Determines priorities and allocates resources accordingly. Balances multiple objectives, priorities, and deadlines. Manages time and works efficiently and effectively and focuses on the end result.

Technical Expertise - Strong technological knowledge including extensive experience with Microsoft Office applications, research applications, and the internet.   Fluency with state and federal court filing systems.

Detail Orientated - Achieves thoroughness and accuracy when accomplishing a task. Provides accurate, consistent information in a useable form and on a timely basis. 

Time Management and Organizational Skills - Ability to perform at high levels in a time-sensitive ever-changing work environment and successfully adapt to changing priorities and work demands. Works on a number of projects simultaneously and prioritizes work and spends time on what is important.

Planning - Determines priorities and allocates resources accordingly. Balances multiple objectives, priorities and deadlines. Manages time and works efficiently and effectively and focuses on the end result.

Technical Expertise - Strong technological knowledge including extensive experience with Microsoft Office applications, research applications, and the internet.   Fluency with state and federal court filing systems.

Detail Orientated - Achieves thoroughness and accuracy when accomplishing a task. Provides accurate, consistent information in a useable form and on a timely basis. 

Time Management and Organizational Skills - Ability to perform at high levels in a time-sensitive ever-changing work environment and successfully adapt to changing priorities and work demands. Works on a number of projects simultaneously and prioritizes work and spends time on what is important.

Experience

A minimum of 2 years Legal Administrative Assistant experience for multiple attorneys.

To be considered for this position, please click HERE to apply. 

Events and Special Projects Planner - Hartford, Stamford, Boston, or New York

Position Summary

The Events & Special Projects Planner will actively manage all logistics for client-facing events including seminars, conferences, webinars, client entertainment, and internal community initiatives while actively contributing to and supporting strategic goals for each event. The planner will also coordinate firm sponsorships and special projects / internal events, i.e., firm retreats as assigned as well as other initiatives to support the firm’s visibility and growth. This role requires a strict attention to detail and deadlines.

Duties/Responsibilities

  • Oversees the planning and implementation of Firm-wide client and internal events working closely with various internal constituents, including Business Development team members, to ensure high quality, and seamlessly executed events.
  • Manages all elements of an event from conception to measurement including but not limited to budget development and tracking; creating timelines and project plans and leading project meetings to drive toward event goals.
  • Collaborates with internal constituents to build and manage guest lists; creates and distributes invitations; oversees internal and external promotion and advertising; manages vendor relations and negotiations; food and beverage selection; orders, arranges for shipment, and set up of promotional items and collateral needed for events. Keeps stakeholders informed throughout the project
  • Research, designs, and recommends engaging relevant event experiences that resonate with attending audiences to achieve key business objectives for internal and external audiences.Includes prospective event themes, venues, and accompanying specifications, including development of event budgets. Continually investigates new entertainment activities.
  • Maintains vendor relationships with gift and specialty items for events, and client gifts.
  • Maintains relationships with contacts from program venues and event/destination companies.
  • Assists with the development of event collateral utilizing design and email marketing software
  • Oversees, attends, and executes the event day-of, managing on-site assistance
  • Prepares post-event reporting and ROI analysis; and orchestrate all surrounding communications (pre- and post-event).
  • Assists and coordinates all aspects of practice- and industry-related sponsorships, including comments, payments, and facilitating entitlements.
  • Represents the firm at seminars, events, conferences, and tradeshows as may be required or assigned; includes managing exhibit booth set-up, staffing, and meaningfully engaging with clients and prospects.
  • Develops success measures and evaluates all events against objectives and recommends areas for improvement.
  • Responsible for maintaining hosted event contact lists and activity records in CRM system.
  • Participates in other projects and tasks as assigned.

Position Competencies

Professionalism

Contributes positively to firm/office morale by communicating enthusiastically about job responsibilities, the firm, and working with others. Ability to communicate effectively with chief-level executives and partners as well as outside vendors.

Writing/Designing/Editing

Possesses strong writing, editing, and proofreading skills. Graphic design experience a plus.

Planning /Adaptability

Adapts readily to competing demand by shifting priorities. Determines an appropriate course of action in new or ambiguous situations that have no set direction or approach. Demonstrates a sense of urgency to achieve meaningful results; communicates progress.

Client/Customer Focus

Strong client service orientation and an ability to establish and maintain effective working relationships. Demonstrates familiarity and understanding of significant attorney-client relationships. Observes and passes on information to further develop relationships to support business development efforts.

Time Management and Organizational Skills

Possesses exceptional time management and organizational skills with consistent record of success in planning managing and completing multiple events simultaneously High level of detail orientation. Able to anticipate work needs and follow through with minimum direction and follows up on own initiative.

Experience

This role demands a highly organized, detailed-oriented individual with a strong client service orientation, and ability to collaborate successfully within a matrix organization. The ideal candidate will possess superior digital, written and verbal communication skills, online research capabilities, and thrive in a fast-paced, deadline-driven environment. Candidate will have 4-6 years of experience in hospitality or in a similar role in a law firm or professional services organization.

Education

Bachelor’s degree required. Equivalent combinations of education and experience will be considered. A focus on business or marketing and project management and an interest in legal, commercial, or business issues are desirable.

New York Applicants: Please note that the target base salary range for this position for New York based candidates is $65,000 to $75,000. Actual base salary within that range will be determined by several components including but not limited to the individual's years of experience, skills, qualifications, and office location.

To be considered for this position, please click HERE to apply. 

Business Development Manager - Hartford or Stamford

Position Summary

The Business Development Manager works closely with the Chief Marketing Officer and Director of Business Development. This role is assigned to practice groups and/or offices to support and advise attorneys and practice group leaders on business plan development, growth initiatives, RFPs/LSPs and drafting/developing marketing materials. This position is responsible for identifying and driving the execution of client development activities and providing on-the-ground support for office-specific marketing initiatives and attorneys based within the assigned geography.

Duties/Responsibilities:

  • Works with PGLs and lawyers on identifying strategies and opportunities for prospective clients and expanding client relationships. This manager serves as the One-Stop contact for the lawyers in the assigned practice groups.
  • Duties include but are not limited to:
    • Plan, develop, and execute projects and programs that support a practice group’s business plan and track/report status and success;
    • Support client engagement initiatives, including training for enhanced client service strategies, contact origination and relationship development, and education/thought leadership initiatives;
    • Manage production of pitch packets, proposals, PowerPoint presentations, and RFP responses for the practice group;
    • Coordinates responses to all client requests and interface with other firm departments as appropriate;
    • Oversee and manage execution of practice group sponsorships, client presentations, seminars, client dinners, and other events related to the promotion of the practice group
    • Manage submissions for practice-specific awards, recognitions and surveys (e.g. Chambers), as well as other PR-related initiatives to further the awareness and positioning of the firm's practices and lawyers
    • Develop a deep understanding of the practice groups’ strengths and market differentiators, including their client base and key market trends; ensure content and messaging including website, blogs, lawyer bios, membership/directory listings and designed collateral is consistent and up-to-date;
    • Collaborate with members of the business development & marketing teams to ensure consistent alignment of practice group strengths and branding in all written/published materials (digital and print);
    • Ensure consistent implementation of key initiatives and recommend strategies to cross-sell to adjacency practice areas.

Position Competences

Synthesizes, organizes, and distills complex, ambiguous, diverse, and conflicting information from a variety of sources into compelling content. Possesses strong writing, editing, and proofreading skills.

Demonstrates agility in switching contextual gears to provide editorial support on a wide variety of written material. Establishes clear, measurable objectives and expectations. Determines an appropriate course of action in new or ambiguous situations that have no set direction or approach. Demonstrates a sense of urgency to achieve meaningful results; communicates progress.

Recognizes and capitalizes on opportunities. Takes initiative, looks for ways to get things done rather than how they can fail. Demonstrates a consistent demeanor. Puts forward ideas and brings solutions to problems rather than presenting just the problem. Embraces change and is open to new ways of doing things. Motivates others to translate ideas into actions and results.

Experience Required:

Candidate will have a minimum of 4-6 years of tactical and strategic business development and marketing experience in a legal, consulting or comparable professional services firm. Strong analytical and problem-solving skills and attention to detail. Proficient in Word, Excel and PowerPoint, and familiar with research and client/contact databases. Client-service oriented.

Education:

Bachelor’s degree in marketing, communications, journalism or related field. Equivalent combinations of education and experience will be considered. A focus on business, marketing and project management preferred. Law firm experience strongly desired.

To be considered for this position, please click HERE to apply. 

E-Billing Specialist  

Robinson & Cole LLP, an AmLaw 200 firm, is seeking an Electronic Billing Specialist.

Under the supervision of the Billing & Accounts Receivable Manager, and following prescribed department, office and firm procedures, the Electronic Billing Specialist is responsible for the electronic preparation of monthly pre-bills, maintaining the billing filing system, monitoring the e-billing process, creating, uploading and monitoring electronic bills through payment, and ensuring that special billing arrangements are carried out.  The Electronic Billing Specialist is expected to perform all responsibilities with a commitment to providing superior service to the firm’s clients, attorneys, and staff, while maintaining an atmosphere of teamwork and continuous improvement.

Responsibilities:

  • Prepares and processes monthly prebills/bills in accordance with the guidelines of the Firm and the various requirements/guidelines of our clients in conjunction with any special agreements that may exist for a particular client.
  • Reviews prebills to verify that they are accurate and complete, including but not limited to the review of rates and time descriptions.
  • Tracks the return of prebills and follows-up with the appropriate LAA for missing prebills to ensure accuracy of WIP.
  • Edits prebill as appropriate in Aderant, PreBill Viewer, or similar CMS software.
  • Invoices matters to the specification of each attorney while adhering to client billing guidelines.
  • Electronically bills or delivers invoices as outlined by delivery mode.
  • Enters additional documents requested by client, such as invoice summaries, excel spreadsheets, formula charts and budgets.
  • Addresses rejection issues on all electronic invoices by closely working with Attorneys for resubmissions on appeals, budget changes, timekeeper additions, as well as rate issues.
  • Assists with Matter Maintenance and New Matter Intake as needed to ensure e-billing needs are preemptively met.

Qualifications:

  • Two- or four-year college degree preferred, with specialization in law firm accounting or finance highly preferred
  • Minimum of 4-5 years of experience in some combination of billing, accounting, credit and administration
  • Proficiency in the MS suite of products
  • Experience with Aderant or a similar CMS software is a plus
  • Prior electronic billing experience with E-Billing Hub, E-Bill Vendor sites

To be considered for this position, please click HERE to apply. 

Accounts Receivable Supervisor - Hartford 

Position Summary

The Accounts Receivable Supervisor oversees the AR team and coordinates the daily processing of cash receipts and all collection efforts to ensure Aged AR is in peak form based on Firm policies. This role will interact and liaison with Attorneys/LAA’s and/or Upper Management to ensure prompt and accurate processing of cash receipts and collection efforts.

Duties/Responsibilities

  • Responsible for the coordination and execution of accounts receivable collection efforts across the firm in accordance with firm policies.  Directs the work of the Accounts Receivable Specialists and/or provides support for attorneys in their own billing and collection efforts.
  • Reviews collection reports to ascertain status of collections and the collectability of balances outstanding.  Evaluates and improves the effectiveness of collection policies.
  • Processes write-offs within firm guidelines as situations dictate.
  • Manages the cash application process making sure all cash receipts are applied properly.
  • Recommend, implement, and maintain R&C credit policy assuring collection of client accounts in an appropriate manner and time frame.
  • Coordinate the distribution of monthly reminder statements to clients
  • Prepare monthly/quarterly reports on status of credit and collections.  Meet with management to discuss details quarterly, or as needed.
  • Negotiate payment arrangements with clients and monitor their completion.
  • Collaborates with the Billing function to review WIP (especially e-billed) and outstanding A/R items.
  •  May perform other duties as assigned, including special projects. Serves as backup to all billing functions.
  • Perform other duties that may be assigned, including special projects.
  • Travel to other office locations may be required.

Position Competencies

Operational Excellence - Strives for operational excellence; adopts best practices and lessons learned from within and outside the organization. Integrates efficiencies and principles of continuous improvement within sphere of influence. Continuously strives to improve service, work process, and deliver value added solutions.

Influence - Is a trusted and respected advisor to senior leaders. Relates well to all levels of people, both internally and externally; quickly finds common ground; and uses diplomacy and tact. Influences relationships by delivering well-thought-out solutions. Develops and articulates a compelling rationale for positions, using factual knowledge and sound reasoning. Presents opposing views without damaging relationships; works to resolve conflicts in a constructive manner.

Planning/Adaptability - Manages time and work efficiently; balances multiple priorities to fulfill commitments within established time frames. Prioritizes work; spends time on what’s important; maintains focus on tasks that support team and organizational goals. Accurately scopes out the length and difficulty of tasks and projects; sets objectives; breaks down work into measurable process steps; develops schedules; assigns tasks to appropriate people; uses resources wisely. Anticipates and adjusts for problems/roadblocks; measures performance against goals; evaluates results.

Oral and Written Communication - Expresses ideas in a clear and concise manner, both orally and in writing. Understands the audience and is adept at customizing and tailoring messages to have the desired effect. Uses proper grammar and language in oral and written communications. Demonstrates active listening skills by asking questions to ensure understanding.

Detail Oriented - Achieves thoroughness and accuracy when accomplishing a task through concern for all the areas involved. Demonstrates commitment to quality; produces accurate, thorough work in a timely manner. Provides accurate, consistent information in a useable form. Follows policies and procedures.

Experience

Five years of experience in a law firm accounts receivable department of similar professional services environment. Two years of staff supervision required. Strong knowledge of electronic billing platforms, multi-payor billing and the ability to handle all bill types. Excellent computer skills including Word, Excel, Outlook, and familiarity with Windows based applications.

Education

Associate Degree or equivalent experience required. 

To be considered for this position, please click HERE to apply. 

Conflicts Attorney - Remote 

Position Summary

This position is responsible for identifying and assisting in the resolution of potential ethical and business conflicts arising out of the submission of conflict search requests, the intake of new clients and matters, requests relating to client/matter maintenance, and the hiring of lateral attorneys, contract attorneys, and non-lawyer staff. This position will report to the Business Intake Manager, Director of Business Intake, and General Counsel to ensure overall risk related to lateral hire conflicts and client/matter intake is minimized.

Under limited supervision, this position is responsible for creating, reviewing, analyzing, and clearing conflict of interest reports for clients, matters and potential lawyers joining the firm. Facilitates resolution of potential conflicts for requesting lawyers and legal recruiting team firm wide. Provides input and guidance into review process of other team members.

Duties/Responsibilities

  • Conduct conflicts of interest searches on all parties and clients for incoming new business for all offices.
  • Use internal and external databases to conduct factual research; identify potential conflicts, including determining the status of relevant matters, ascertaining the nature of an entity’s role in a particular matter, analyzing existing waivers, and researching corporate relationships of affiliated companies; engages in discussions with lawyers to gather information and/or clarification as needed.
  • Review and clear conflicts related to all client/matter intake requests as well as day-to-day conflict search requests, which requires in-depth understanding of the firm’s new business intake process, conflicts database, and client/matter data.
  • Conduct searches for lateral and contract attorney and non-lawyer staff prior work history conflicts as well as lateral business intake conflicts. Prepare a summary of potential conflicts identified for the recruiting attorney and administrative directors/managers involved in the hiring and/or lateral intake process.
  • Work with responsible attorneys and relevant administrative departments to implement ethical walls for new clients/matters where necessary as well as incoming candidates when deemed appropriate.
  • Draft conflict waiver language on behalf of responsible attorneys and communicate waiver requests to clients, where appropriate.
  • Consult with the Business Intake Manager, the Loss Prevention Partner and/or responsible partners regarding conflicts or new business issues that cannot be immediately resolved, such as complex conflicts questions, or issues requiring research or the application of conflicts or new business subject matter expertise.
  • Review new business intake forms in the automated workflow system for accuracy and consistency.
  • Ensure compliance with all firm rules for lateral hires and business intake; review engagement letters, billing information, exception rates, waiver letters, Outside Counsel Guidelines.
  • Provide assistance to lawyers on how to read and interpret conflicts of interest reports; how to use the business intake systems and provide assistance to firm members on how to utilize conflicts/new business intake automated workflow system.
  • Work closely with the Business Intake Manager, and the Business Intake team to ensure coordination of systems, workflow and outcomes.
  • Document workflow process and procedures and update as needed.
  • Review and maintain the accuracy of the firm wide New Business Report.
  • Keep current on trends in conflicts of interest management by participating in professional activities and by reading and contribution to the literature of legal records and risk management organizations.
  • Attend legal software (i.e. Intapp, Aderant, iManage, etc.) training sessions, conferences, presentations, and conventions as necessary.
  • Field incoming emails and phone calls to the conflict’s inquiry distribution list and phone line.
  • Assist in developing and maintaining a library of forms, templates, exemplar language and other resources.
  • Attend on-site in person team meetings and/or training sessions as location permits.
  • Assist in special projects and other duties as assigned.

Position Competencies

  • Time Management and Organizational Skills – Ability to perform at high levels in a fast-paced ever-changing work environment and successfully adapt to changing priorities and work demands. Works on a number of projects simultaneously and prioritizes work and spends time on what is important.
  • Detail Orientated – Achieves thoroughness and accuracy when accomplishing a task through concern for all the areas involved. Demonstrates commitment to quality; produces accurate, thorough work in a timely manner. Provides accurate, consistent information in a useable form. Follows policies and procedures.
  • Interpersonal Skills – Establishes and maintains effective relationships, both internally and externally, with teams, individuals, and clients. Develops effective relationships and builds appropriate rapport.
  • Works Independently and Collaboratively – Has the ability to take initiative and work independently. Can collaborate with co-workers and can function effectively as a team member. Builds alliances to get things done and to meet business goals.
  • Technical Expertise – Strong technological knowledge including experience with Microsoft Office applications, research applications, technical applications, databases, and the internet. Desire and ability to learn and use new technical platforms and systems.
  • Oral and Written Communication – Strong verbal and writing skills, along with strong interpersonal skills and the ability to communicate and work effectively with lawyers and business professionals. Expresses ideas in a clear and concise manner, both orally and in writing. Understands the audience and is adept at customizing and tailoring messages to have the desired effect. Uses proper grammar and language in oral and written communications. Demonstrates active listening skills by asking questions to ensure understanding.

Experience Required

  • J.D. from an accredited law school, bar admission in good standing in a state where Robinson & Cole operates an office.
  • Minimum of five years of experience in medium or large law firm or professional services organization.
  • General knowledge of the Rules of Professional Responsibility and ability to research rules applicable to conflicts and lateral attorney migration within the jurisdictions in which we practice.
  • Knowledge of the conflicts and new business intake process and the ethical, legal, and risk management rules and requirements governing conflicts of interest and conflicts resolution processes required.
  • Strong knowledge of ethical, legal, and risk management rules and requirements governing conflicts of interest and conflicts resolution processes.
  • Prior experience utilizing automated conflicts and/or workflow systems, Intapp Open Intake System or similar experience preferred.

Education

  • J.D. Required

To be considered for this position, please click HERE to apply. 

Legal Administrative Assistant/Receptionist - Boston 

The Boston office of Robinson & Cole LLP, an AmLaw 200 firm, is currently seeking a full-time Legal Administrative Assistant/Receptionist. The Legal Administrative Assistant/Receptionist works at the direction of the office administrator. Responsibilities include main line phone coverage, greeting visitors in a courteous and professional manner, maintaining the schedule for conference center/rooms, coordinating with caterers to manage food orders, and provide backup administrative support to attorneys [working with our Business Center]. Manages administrative tasks, priorities, and projects. Works closely and collaborates with administrative departments and staff.

Duties include, but are not limited to:

  • Performs general secretarial duties, such as drafting and editing documents, proofreading, submitting expense reimbursements, time entry, etc.
  • Utilizes the most efficient business processes, electronic workflows, technology, available resources (Business Center, Office Services, IT, and practice-specific software/technology) to fulfill the position requirements, deliver timely results, and maximize efficiency.
  • Plans events for office activities, client meetings, diversity initiatives, luncheons, dinners and parties

Qualified candidates will be proficient in MS Word, Excel, and PowerPoint. Strong customer service orientation and excellent interpersonal and communication (both oral and written) skills are required. Must be detail orientated and be able to function independently. Experience with timekeeping, billing, and contact management software is preferred. Experience with state and federal district court filing is a plus. Associate degree in business or a professional studies degree preferred.

To be considered for this position, please click HERE to apply. 

EOE/AA

Robinson & Cole LLP is an equal opportunity employer and will provide equal opportunity to qualified applicants regardless of race, color, religion, national origin, age, gender, gender identity or expression, marital status, sexual orientation, ancestry, physical or mental disability, veteran status or any other legally protected class in accordance with all applicable laws. Robinson & Cole LLP offers a competitive compensation package which includes medical, dental, paid vacation, paid sick days, a 401K plan and a variety of other benefits.